Welcome to the 2024 Public Media Summit!
Please make sure to read through the following checklist and information and complete the tasks by the deadlines provided. Please send
any information required to Tela Hansom-Pitt at tpitt@apts.org or Julia Horville at jhorville@apts.org.
DIAMOND LEVEL CHECKLIST
More information provided below checklist
| Deadline | Item | Send To |
|---|---|---|
| Upon Commitment | Return signed Exhibitor/Sponsor Agreement | Tela |
| Upon Invoice | Remit Payment. Payment secures event. | As instructed on invoice |
| Immediately | Point of Contact information for the sponsored event | Julia |
| Immediately | Company logo (high-res, JPEG/JPG/PNG/GIF, 300 DPI min.) | Julia |
| Immediately | Image specs for web, app and print | Julia |
| Immediately | Provide URL for web link | Julia |
| Immediately | Description of your company for marketing purposes (500-word limit) | Julia |
| Immediately | Booth space assigned by APTS | Julia/Tela |
| Immediately | Indicate your booth type: “Tabletop” or “Free-Standing” | Julia |
| January 12, 2024 | Complete and return individual complimentary registration forms (and Booth-only registration forms), if applicable | Julia |
| January 12, 2024 | Send names for Meal Event-only tickets | Julia |
| January 15, 2024 | APTS will send presentation rehearsal date, time, and location | Julia/Tela |
| January 25, 2024 | 50-word text for passport booklet | Julia |
| February 1, 2024 | Send high-res photo(s) and short (500-word limit) bio of all speakers | Tela |
| February 8, 2024 | Upload final PowerPoints and video for presentation. Provide separate PowerPoint for branded digital podium. |
|
| June 5, 2024 | Industry-related description of your company (50-word limit) | Julia |
| September 11, 2024 | Industry-related description of your company (50-word limit) | Julia |
| December 11, 2024 | Industry-related description of your company (50-word limit) | Julia |
Company Description
The company description allows our sponsors to share important information with registrants and other sponsors about what their company does and the importance of its impact. This 500-word description is used in various marketing materials before, during and after the Summit. Let other people experience and understand the impact of your company towards public media.
50-word Text for Passport Booklet
Allow others to explore what your booth has to offer in our passport booklet. Included in a physical passport and in the online app, the passport booklet provides a brief summary of what you will be showcasing at your booth. Let others know why they should visit your booth!
Tabletop or Free-Standing Booth Type
Tabletop is a display that goes on top of the table and free-standing is a self-supporting display such as a pop-up.
Image Specs
All exhibitors must provide text for the passport booklet and text for a sponsor page in the Summit App no later than January 30, 2024. The text for the passport booklet and text for the sponsor page, can be the same. You may also provide four different images for your virtual booth. See example below.
- Images for Virtual Booth*
- Virtual Booth Images:
- IMAGE 01: 600x300 pixels*
- MAGE 02: 600x300 pixels*
- IMAGE 03: 600x300 pixels*
- IMAGE 04: 400x600 pixels*
* High-res, JPEG/JPG/PNG/GIF, 300 DPI min., RGB Mode. No transparency, border or shadow.
Summit app
Diamond level sponsors will have their logo advertised on the bottom banner of the Summit app.
MEAL EVENT AND EXHIBIT BOOTH INFORMATION
Presentation Rehearsal
All meal presenters are responsible for their own presentations. APTS requires that all presentations for meal functions are rehearsed on-site with our audio visual staff prior to the event. Meal sponsors are responsible for bringing their own staff to run slides and serve as mic runners. As noted in the checklist grid, APTS will inform you of your rehearsal time. Final presentations must be sent to APTS by February 8, 2024. APTS will coordinate with sponsors on programming for all meal events.
Staging and Audio Visual
APTS is utilizing the Grand Ballroom for all meeting functions and meals. The 12’ deep by 32’ long stage will contain one digital podium. Screens measuring 7’10” by 14’ will flank either side of the stage. Full 1080p HD projectors will be utilized. PowerPoint should be formatted for 16:9. Video should be provided by High Resolution QuickTime files. Podium may be branded with your logo for your meal event (other than Welcome Reception) – provide as a single PowerPoint formatted for 16:9.
The following is included with each Exhibit Booth space
Your exhibit - whether tabletop or stand-alone, including signage – must fit into this space (approximately 10’ wide).
- 8’ tall drape
- 6’ table (draped and skirted)
- 2 chairs
- 1 wastebasket
- Electricity
- Wireless internet
- Signage (name and logo of exhibitor will be hung from back drape)